Billing & Collections Specialist

Billing & Collections Specialist

Minsky, McCormick & Hallagan, P.C. is a full-service U.S. immigration law firm, handling both employment based and family-based matters, removal defense and asylum, naturalization, worksite compliance everything in between. We currently have 10 attorneys exclusively dedicated to immigration law and are seeking to hire a full-time Billing & Collections Specialist. Position has the option to work remotely a few days a week, but does require working out of our downtown Chicago office on certain days each week.

As a Billing & Collections Specialist, you will be responsible for assisting the firm in all billing, payment and collections matters. Your specific duties will include:

  • Prepare and send fee agreements and payment plans;
  • Set up recurring payment plans and invoices in QuickBooks;
  • Send regular invoices and statements to clients;
  • Process payments and account for them in QuickBooks;
  • Respond to client calls and e-mails regarding billing;
  • Identify aging A/R balances for follow up and contact clients for payment;
  • Assist with collection process;
  • Perform audits as needed;
  • Communicate with attorneys and staff regarding billing that should be written off and write off billing for old debt, work not completed, etc.

Education, Experience and Skills Required:

  • Bachelor’s degree, preferably in a quantitative field or with relevant coursework
  • At least 6+ months of experience with QuickBooks Online
  • Experience working in a billing department in a law firm (preferred)
  • Experience with Microsoft Office
  • Must speak and write fluently in Spanish. Applicants that do not speak Spanish will not be considered. Do not apply if you do not speak Spanish.

Essential Capabilities:

  • Maintain strict confidentiality of client information.
  • Interact effectively and professionally with all attorneys, staff, clients, vendors and other outside parties.
  • Strong written and oral communication skills.
  • Excellent organization skills.
  • Detail oriented
  • Able to use justifiable recommendations, and to know when and to escalate issues.
  • Learn new skills as technology changes.
  • Identify what work needs to be done and carry out typical job functions with minimal direct supervision.
  • Think creatively and solve problems.
  • Prioritize work on multiple projects to meet established deadlines.
  • Work effectively in a culturally and educationally diverse environment.
  • Able to multitask.
  • Able to work in a fast environment.

Apply by sending your resume and a cover letter to


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